EPIM Features

EPIM is a powerful email client and personal information manager for Windows, designed to keep your life organized and connected. It integrates with major online services, supports portable use via USB, and offers client-server architecture in the EPIM Server version for team collaboration. Companion apps for Android and iOS ensure your data stays in sync across all devices.

Downloads

Mail Edition (Free)

EPIM Mail is an award-winning, completely free solution for managing your emails, calendar, tasks, notes, and contacts - all in one place. Supported by a large user community, it’s recognized as one of the most powerful, intuitive, and customizable freeware organizers available.

Key Features:

  • Email management
  • Calendar scheduling
  • Tasks and to-do lists
  • Notes and quick memos
  • Contacts organization
  • Portable version (run from a USB flash drive)
  • Advanced search and filtering
  • Sync with Android and iPhone

Download Always free.

Pro Edition

EPIM Pro delivers a highly customizable suite of advanced features to manage your emails, appointments, tasks, notes, and contacts. A smart and fast alternative to Outlook, it provides an affordable solution for all your daily productivity needs.

Includes everything in Mail Edition, plus:

  • Integration with cloud services
  • Multi-user access to data
  • Sticky Notes
  • Global cross-linking
  • Tags for better organization
  • Attachment storage
  • Offline mode
  • Version history
  • Templates
  • Comprehensive auto backup

Download Free 30-day trial.

Features Descriptions

  • Email, Calendars, Tasks, Notes and Contacts

    EPIM has evolved over many years into a flexible yet intuitive productivity solution that gets you started in minutes. With portable mode, extensive import/export options, and powerful synchronization, you stay in full control of your data.

  • Extensive Import/Export Features

    Automatic setup for most email services and support for all major formats. Import and export your data easily in CSV, ICS, VCF, HTML, PDF, EML, and more.

  • Integrated with Popular Cloud Services

    Easily connect EPIM with leading platforms like Google, Outlook for Microsoft 365, iCloud, ownCloud, Nextcloud, Toodledo, EPIM Cloud, and more. Native Dropbox support is also included for full database storage.

  • Fully Portable

    Run EPIM directly from a USB flash drive or any portable device, no installation required. All settings and data are stored on removable media in a dedicated folder, leaving no traces on the host system. For security, data files can be strongly encrypted to protect against loss or theft.

  • Multi-User Database Access

    Collaborate with your team using EPIM Server. Assign access rights and share calendars, contacts, tasks, notes securely within your workgroup.

  • Thought-Out Usability

    Years of user feedback have shaped EPIM’s polished, intuitive interface. New users can start immediately, while advanced users enjoy deep customization, shortcuts, and preferences.

Additional Tools for Data Management

EPIM offers free utilities to keep your database optimized:

EPIM Vault screenshot

EPIM Vault

A dedicated password management tool. Store and protect your credentials with strong encryption and easy access.

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EPIM Synchronizer screenshot

EPIM Synchronizer

Sync multiple databases effortlessly.

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EPIM Archiver/DupRemover screenshot 1 EPIM Archiver/DupRemover screenshot 2

EPIM Archiver/DupRemover

Archive old items and remove duplicates for a clean, efficient database.

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About Security

  • Locking Your Data

    EPIM uses industrial-grade encryption algorithms such as AES-256 to keep your information safe. You can enable automatic database encryption on a timer or after specific actions, ensuring your data remains secure even when left unattended.

  • Extra Protection During Sync

    When synchronizing with cloud services, your data is protected by SSL encryption, the same standard used in online banking. Before transmission, data is encrypted for service-side access only and sent via HTTPS, guaranteeing privacy and security at every step.

40 Ways EPIM Helps You Manage Your Life

  • Today

    • Get a full overview of upcoming events and tasks in a simple, color-coded layout.
    • Combine data from all modules for short- and long-term planning.
    • Customize your view with filters and date ranges to see your day your way.

  • Mail

    • Deep integration with Contacts and other EPIM modules for productive workflows.
    • Features you expect from a mature email client: signatures, mail rules, tags, printing.
    • Full PGP encryption for privacy.
    • Unified inbox to manage all incoming mail in one place.
    • Advanced filtering tools for sorting and finding emails.
    • Spelling and grammar checks with multi-language dictionaries.
    • On-the-fly translation to instantly bridge language barriers.

  • Notes

    • Multiple views and quick search for instant access.
    • Insert images, tables, drawings, and apply full text formatting.
    • Add anchors for quick internal linking.
    • Desktop sticky notes to keep important information always visible.

  • Contacts

    • Multi-level groups with advanced search and filtering.
    • Unlimited custom fields for any type of data.
    • Create newsletters, print labels and envelopes.
    • Extensive print and export options.
    • Click-to-dial phone numbers directly from contact cards.

  • Calendar

    • Multiple views: day, week, week agenda, month, year, agenda.
    • Custom categories and fast search for easy organization.
    • Templates for quick, consistent event creation.
    • Extensive sync, print, and export options.
    • Tasks sidebar for a complete overview of your to-dos.

  • Tasks

    • Flexible hierarchical structure.
    • Multiple views: Tree, Plain, Kanban.
    • Customizable layouts with templates.
    • Advanced search and filtering.
    • Powerful print options.

  • Synchronization & Cloud

    • Full support for IMAP, POP3, and Microsoft Exchange protocols to ensure compatibility with any provider.
    • Synchronization with Google (Calendar, Contacts, Tasks, Drive), iCloud, and Outlook 365.
    • Consistent data across Windows, Android, and iOS devices. Direct Wi-Fi sync for maximum privacy.
    • PIM Cloud for automatic backup and sync across EPIM instances.

  • Portability

    • Carry your entire workspace on a USB flash drive or external disk.
    • Run the software on any Windows PC without installation or leaving data traces behind.
    • Protect your portable data with industrial-strength encryption even if the drive is lost.

  • Trash

    • Never lose data accidentally, restore items anytime.
    • Filter by item type and date to easily find and recover specific items.